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Formerly accepted as G Suite and Google Apps, this absolute adviser outlines the capital appearance of Google Workspace for organizations.

Google Workspace is a set of advice and accord apps congenital for bodies in organizations. The bulk Google Workspace advice apps, such as Gmail and Google Meet, are broadly acclimated about the world, as are the accord apps, such as Google Docs, Sheets, Slides and Forms. The accord apps accept been congenital from the alpha to acquiesce assorted bodies to adapt a document, spreadsheet or presentation simultaneously.

Google Workspace accounts are created and managed by an administrator, in adverse to the accepted chargeless Gmail or Google accounts that an alone may create. The ambassador has ample ascendancy over Google Workspace defaults, app access, and aegis settings. Workspace allows altered configurations to be activated to altered groups of people--or, in Workspace terms, altered authoritative units. Google Workspace can be configured to serve organizations that accord with awful acute data, as well. For example, an ambassador may anticipate offline accumulator of Workspace data, such as email, agenda items and Drive files.

The afterward apps are accessible as allotment of the bulk alms for best editions of Google Workspace. For added capacity about anniversary app, bang the articulation name to go to the agnate Google Workspace page. 

One important aspect of Workspace apps is speed. Google offers .new shortcuts, which, back entered in a avant-garde browser's URL box, actualize a new annual of the blazon indicated. For example, cal.new creates a new Google Agenda event, while doc.new creates a new Google Doc.

The afterward offerings are not acutely featured as bulk Workspace apps, but are generally available, depending on the copy of Google Workspace you use. In some cases, these crave added purchases.

SEE: How to use Google Accommodated (free PDF) (TechRepublic)

On desktop platforms, such as Windows and macOS, Google Workspace apps may be accessed with a avant-garde web browser. In best cases, organizations that use Workspace will additionally appetite to assimilate on the Google Chrome browser. Signing in to your Workspace annual with the Chrome browser not alone gives you admission to Workspace apps, but additionally lets you advantage some Chrome-only features. For example, if an ambassador allows it, bodies may configure Gmail, Docs, Bedding and Slides to accompany locally for offline work. Abounding added avant-garde browsers, such as Microsoft Edge, Firefox Browser and Safari, let bodies use best Google Workspace app appearance while online.

SEE: How to become a Google Docs adeptness user (free PDF) (TechRepublic) 

For Windows and macOS systems, Google offers Google Drive for Desktop (formerly Google Drive Book Stream), which lets bodies browse Drive files and folders with a locally installed app. This makes the acquaintance of abyssal items stored on Drive abundant like abyssal the bounded book system.

Several Google Workspace apps are accessible to be installed on Android, iOS and iPadOS systems. For example, Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, Chat, Accumulate and Currents all may be downloaded and installed either from Google Play (Android) or the AppStore (Apple). 

Note: Currently, no adaptable apps abide for either Google Sites or Google Forms, although websites or forms created by those apps do assignment able-bodied on adaptable devices.

SEE: How Apple users can accomplish the best of Microsoft 365 at work (TechRepublic Premium) 

Many organizations that use Google Workspace additionally accept to acquirement accompanying items, such as Chromebooks, Google Accommodated hardware, Jamboard accessories or Google Voice buzz equipment. All of these accessories and their accompanying casework may be affiliated to your organization's Workspace annual to be configured by a Workspace administrator.

Chromebooks (and added Chrome OS accessories in assorted formats, such as tablets or 2-in-1s) acquiesce bodies to assurance in with a Google Workspace account, again accretion abounding admission to all Workspace apps. Best avant-garde Chromebooks can run Android apps, abounding run Linux apps, and a few higher-end accessories run Windows apps with the aid of third-party software. Chrome Enterprise controls lets an ambassador absolutely administer and arrange Chrome and Chrome devices.

SEE: All of TechRepublic's bluff bedding and acute person's guides (TechRepublic)

Google differentiates Workspace editions by cardinal of accounts, by chump alignment blazon and by capabilities. First, the Business editions are alone accessible for organizations that charge up to 300 user accounts. Organizations that charge added than 300 accounts should acquaintance Google to analyze Enterprise editions. 

Second, some editions are alone accessible to specific types of organizations, such as nonprofit organizations, educational institutions, etc. Third, accumulator limits, Accommodated banned (participant numbers and the recording option), administering capabilities (security agreement and reports) and admission to assertive apps tend to admission as you move from Starter to Accepted to Plus editions.

Pricing varies, based on both your alignment and the Google Workspace edition. For example, educational institutions and nonprofit organizations may authorize to use some editions of Workspace for free, although these organizations additionally may accept to advancement to paid versions for added capabilities and controls. 

Below, is a abundant annual of the editions offered; for appraisement information, analysis out Google's appraisement page. Beyond the editions listed, Google additionally promotes Google Workspace for Government, Google Workspace for healthcare and Google Workspace for retail businesses, amid others.

SEE: Zoom vs. Microsoft Teams, Google Meet, Cisco WebEx and Skype: Choosing the appropriate video-conferencing apps for you (TechRepublic) 

Most abate organizations will accept one of these three plans:

The key differences amid the affairs are the bulk of accumulator (Starter 30 GB, Accepted 2 TB, Plus 5 TB), best cardinal of video affair participants (Starter 100 Accommodated participants, Accepted 150 Accommodated participants, Plus 250 Accommodated participants), and Accommodated recording capabilities (not accessible for Starter, but accessible to Accepted and Plus accounts). Plus additionally assets added admission to Google Vault and added endpoint administering controls.

SEE: Top billow providers in 2020: AWS, Microsoft Azure, and Google Cloud, hybrid, SaaS players (TechRepublic)

Organizations that charge added than 300 accounts will charge an Enterprise edition, which gives you admission to added abstruse aegis and administering controls. The Enterprise Plus copy adds admission to absolute storage. Abate organizations that appetite admission to these appearance are acceptable to assurance up for an Enterprise edition, as there's no minimum cardinal of user accounts appropriate for either Enterprise Accepted or Enterprise Plus accounts. However, these appearance about are best advantageous in organizations with greater numbers of bodies and devices. Google does not accommodate appear appraisement for these editions, so you'll charge to acquaintance their sales staff.

You can accumulate your accepted emails and calendaring solution, such as Microsoft 365, and add Google Workspace Essentials. This lets bodies in your alignment coact with Docs, Sheets, Forms, Slides, Meet, Sites and Keep, which they may use alongside bequest solutions. Essentials accounts amount $8 per alive account/month.

SEE: Google Agenda hacks for business pros (free PDF) (TechRepublic)

Qualifying institutions, such as K-12 schools as able-bodied as colleges and universities, may administer to admission Google Workspace for Education Fundamentals for free. This not alone gives students, teachers, administration, and agents admission to Workspace collaborations apps, but additionally chiefly includes admission to Google Classroom. The Google Classroom app provides a structured way for agents to allotment acquaint with students, for acceptance to complete and about-face in work, and for agents to brand and accord acknowledgment on that work. 

The Education editions offered include:

SEE: Google Classroom tips: How to actualize and administer classes accidentally (free PDF) (TechRepublic) 

Organizations that administer and authorize can use Google Workspace for Nonprofits at no cost, which is about the Google Workspace Starter Edition. However, Google additionally gives nonprofit organizations the adeptness to advancement to added editions at a cogent discount. Affairs and appraisement for able and accustomed nonprofit organizations include:

There are at atomic three affidavit to advancement to a Google Workspace account, instead of artlessly application a chargeless Gmail account: 

For a new organization, go to Google Domains to acquirement the area name of your choice. Once you accept registered your area name, the arrangement offers the advantage to baddest and set up Google Workspace accounts for the domain. This adjustment eliminates several area name server agreement accomplish you would contrarily charge to do manually.

Yes. Google Workspace includes several appearance to abutment organizations that accept files in Microsoft Office book formats. Google Drive supports accumulator of abounding types of files, including .doc/.docx, .xls/.xlsx and .ppt/.pptx. Google Drive for desktop lets you accessible and adapt these files with locally installed Office software, if you like. Or, Google Docs, Bedding and Slides abutment built-in alteration and accord of Word, Excel and PowerPoint files, respectively. Gmail additionally lets you bound save, accessible or adapt Office book accessories you adeptness receive, as well.

SEE: Google Sheets: Tips and tricks (free PDF) (TechRepublic) 

When you appetite added apps that assignment with Workspace, your aboriginal stop should be The Google Workspace Marketplace--a agenda of third-party apps maintained by Google. These apps ambit from abundance apps (e.g., LucidChart Diagrams, MindMeister, Trello) to signature casework (e.g., DocuSign, HelloSign) to accumulator casework (e.g., Box, Dropbox) to advancement providers (e.g., Backupify, Spanning Backup), amid hundreds of others. 

Workspace additionally includes the adeptness to affix to third-party apps with Single Sign-On and Aegis Assertion Markup Language. This allows bodies in your alignment to assurance in to their Workspace account, again accretion admission to affiliated third-party web apps after any added charge to authenticate. In some cases, the arrangement can be configured to automatically add a new annual at a third-party annual whenever a new Google Workspace annual is created. The Pre-integrated SAML apps archive lists the assorted vendors that action this blazon of integration.

Microsoft 365 offers a analogously broad, enterprise-management affable set of accord and advice tools. Microsoft Exchange, Outlook, Word, Excel, PowerPoint and Teams, abide as accepted applications acclimated in abounding organizations. Added abundant beneath frequently adopted alternatives to Google Workspace accommodate Zoho Workplace, Nextcloud, and KolabNow.

Individuals who don't charge the authoritative email and annual administering capabilities, but ambition to assignment on abstracts adeptness accede alternatives to Docs, Bedding and Slides, such as LibreOffice or CryptPad. Bodies who use Apple accessories should analyze Apple's iWork apps (i.e., Pages, Numbers and Keynote).

Learn how to get the best out of Google Docs, Google Billow Platform, Google Apps, Chrome OS, and all the added Google articles acclimated in business environments. Delivered Fridays

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